erplain supports multiple currencies for Sales and Purchases.
To manage and add Currencies, simply follow these steps:
- Go to the Menu 'Settings' > 'Currency':
- This is the list of currencies added to this erplain account:
You can Edit them by clicking on:
You can Disable them by clicking on:
- To create a Currency, click on the 'Create a Currency' button:
Next: Select the currency you want to add and type the exchange rate:
Tip: You can Google 'CAD/AUD', it will give you today's exchange rate:
This exchange rate will be used in your Sales reports (Intelligence menu) to convert from other currencies. All your reports will be displayed in your default currency.
This exchange rate will also be used as the default value when selling or purchasing products in a different currency than your account default currency.
Sales and Purchase Orders
If you change the currency of an Invoice or Purchase Order, you will see a new field 'Currency rate' in the form:
You can update the rate if necessary. This currency rate will be assigned to this document. Often, this rate is updated based on your bank's exchange rate.
This currency rate will also be used to calculate the product price if the pricing of this product has been entered in another currency. If you have defined the price of this product in this new currency with a Price rule / Advanced pricing, it will have priority over the currency rate of this document.
Tip: Make sure to select the Currency and Currency Rate prior to adding your products to the document otherwise the pricing will not use the select Currency.
Cost and Purchase Orders
For Purchase Orders, the Currency rate used when saving the Purchase Order is the rate used to calculate your Moving Average Cost. The Moving Average Cost is always displayed in your default currency. You can find more information about the product cost in this article.
Tip: When you create an Estimate, a Sales Order, an Invoice or a Purchase Order, the Currency will be set to your default currency. If you assign a different Currency for a Customer or a Supplier, this currency will be the default currency when creating an Estimate, a Sales Order, an Invoice or a Purchase Order.
If you are selling the same product in multiple currencies, you can create prices for each currency using price levels. You can find more information on the price levels in this article.